See an example of a business letter with a letterhead above. Some letterheads also use inscriptions on the left edge of the paper and sometimes (least common, and least convenient in Dixie's expert opinion) on the bottom, and Dixie wants to remind you to leave space for those. In this case leave at least two, better three empty lines under it, and if the letter is short leave even more space and try to place the body of the letter in the middle of the page. Typically margins are about 1 inch (25.4 mm) on all sides of the document, which is the default. The text is single spaced, except for double spaces between paragraphs. If your stationery has a letterhead, the letterhead stays on top, of course. Use a standard business letter format and template: The most widely used format for business letters is 'block style,' where the text of the entire letter is justified left. Besides, the white space between the paragraphs provides a resting place for the reader's eyes.ĭixie: "A Few Words about Formatting Letterhead Stationery" And we all know that short paragraphs are easier to read than the long ones. We live in the world so crammed with information that a lot of people scan their mail and in the best case read something that catches their attention. As stated in Business Writing Essentials, revision is a crucial part of writing. This layout keeps the letter looking clean and easy to read. If your business letter is not too long (like has about two or three sentences), start it between 6-12 lines from the top of the page.Īnother advice from Dixie, make your paragraphs rather short. The most common layout for a business letter is known as block format, which keeps all text left-justified and single spaced, except for double spaces between the paragraphs. This frame Dixie is talking about in some cases can be a little lopsided, as the most important are the top and left margins (in case you need real badly the space occupied by the 'too wide' margins). Dixie suggests you imagine that the margins create a frame around your words, which makes your letter more appealing. Whichever layout you are using to format your business letter, try to leave 1-1.5" margins. Some General Points About Business Letter Layout In the picture below Dixie offers to your attention a sample of a multiple page business letter with a letterhead.ĭixie invites you to visit her Multiple Page Business Letter page to see more details about formatting such letters. Instead subsequent pages usually contain a special header with the name of the addressee, the page number, and the date. Subsequent pages do not contain the letterhead (if there is a letterhead in the letter) and are printed on plain paper. Business Letter is a letter which is used by organizations to communicate in a professional way with customers, other companies, clients, shareholders. Dixie would like to draw to your attention the fact that a multiple page business letter does not have a closing line or a signature on the first page. Talking about letter layout one has to mention long letters because their formatting has quite a lot of peculiarities.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |